AI is transforming how we manage workflows, communicate and make decisions. Whether streamlining administrative processes, enhancing collaboration or supporting professional growth, AI can help staff work more efficiently while improving services and operations across the university.
Explore how AI can optimize tasks, improve efficiency and help you work smarter.
AI for Administrative Efficiency
Managing day-to-day administrative tasks can be time-consuming, but AI can help streamline operations. AI can be used to draft and summarize emails, transcribe meeting notes and automate data entry. Creating reports, drafting policy documents and organizing information more efficiently, allowing staff to focus on high-priority tasks.
App State Academic Technologies offers practical strategies for leveraging AI to streamline tasks and improve productivity in their workshop on Using AI to Save Time (41:26).
This video (6:40), addresses beginners' most frequently asked questions around using the Zoom AI Companion features (2025). To reach your App State account settings, visit appstate.zoom.us.
Communication & Collaboration
AI can help enhance the clarity, consistency and accessibility of communications and support virtual collaboration by assisting with the following:
Microsoft Copilot
- Email drafting – Generate clear, professional messages.
- Meeting preparation – Generate agendas and suggest topics.
- Document summarization – Condense policies, reports and procedures.
NotebookLM
- ConversationsSummaries – Extract key points from emails, chats and documents.
- Brainstorming and outlining – Structure ideas for proposals and discussions.
- Content updates – Suggest FAQ and documentation revisions.
Zoom AI Companion
- Meeting transcriptions – Provide real-time captions and transcripts.
- Catch-up summaries – Recap discussions for late joiners.
- Action items – Detect and list follow-up tasks.
Adobe Firefly
- Visual content creation – Generate graphics and banners for social media and visuals for internal communications.
- Presentation enhancements – Create AI-assisted designs, icons and backgrounds for reports and slides.
AI-Powered Goal Setting
Duration: 1:55
This video covers how to use Microsoft Copilot to create clear annual and short-term objectives using your job description, build measurable success metrics and refine your goals with practical techniques for improved productivity and project management.
Additional Resources
- What AI Tools Can and Can't Do in Admin Work, American Society of Administrative Professionals (2024).
- AI for Communicators–Comms Conversations: Applying AI in communications (video, 50:28) Microsoft Learning Community (2025).
- LinkedIn Learning Courses (free for employees and students, sign in required):
- Get tips on creating better content, crafting smarter prompts and transforming content in How to Boost Your Productivity with AI Tools (1hr).
- AI for Work-Life Balance provides practical tips for optimizing AI for making decisions, creating schedules and managing stress (9:35).
- Top Ten AI Prompts teaches how to use AI to draft plans, analyze reports, generate data analysis reports and create training material (1h 43min).
- GenAI Prompts for Business Analysis and Reporting offers a deep dive into leveraging AI to enhance data analysis and reporting (48 min).
- AI Essentials for Project Managers leverage AI tools to streamline workflows, gain insights and boost efficiency (4h 24m).